Frequently Asked Questions: Exhibitor


When is the show?

Wednesday, February 4


9:00 am – 3:00 pm
10:00 am – 5:00 pm
7:00 am – 5:00 pm

Thursday, February 5


9:00 am – 3:00 pm
8:00 am – 5:00 pm
7:00 am – 5:00 pm

Friday, February 6


9:00 am – 3:00 pm
8:00 am – 3:00 pm
7:00 am – 3:00 pm

Who is eligible to exhibit?
Growers, manufacturers or service companies involved in producing or marketing equipment, products, and/or services for the commercial horticulture industry are eligible to exhibit at New England Grows.

How do I become an exhibitor?
It’s easy! Just click here to begin the process.

Can you give me an idea of what the tradeshow floor looks like?
Yes. This page offers several vantage points of our tradeshow floor and other areas of the show.

How do I update my contact information on your website?
Please contact Lori Kane if you would like to update your online company profile.

What is Exhibitor Welcome & Service Center and where can I find it?
Our Welcome Center is located in the center of the tradeshow floor. Show management can be found here to answer any of your questions.

Do you offer overnight truck parking?
To make arrangements for overnight parking please call 617-946-4440 Monday - Friday 8:00 am - 5:00 pm. New England Grows is not responsible for vehicles left in any overnight parking lots.

I've never exhibited before. What do I need to know?
Click here
for Tips from Freeman for First Time Exhibitors

INDUSTRY SCAM WARNING TO EXHIBITORS - Please visit this page for scam alerts!

Move-In & Booth Information

What is the cost of a booth?
It depends on when you sign up -- the earlier, the better! See application for exhibit space.

What does a booth include?

  • 8’ high back drape & 3’ high side rail
  • 2-line booth identification sign
  • (3) "All Access" booth staff badges (per 10x10 booth)
  • (10) $29 "guest discounts" (per 10x10 booth)
  • Company listing and website link from Grows mobile app
  • Company listing in Grows guide - distributed to 45,000 green industry professionals (booth contract must be received by November 3)
  • Access to more than 10,000 qualified green industry decision-makers

What if I need to cancel or downsize my booth?
In the event that a company cancels their contracted exhibit space, they must do so in writing on or before November 15, 2014 and are obligated to pay New England Grows a cancellation fee of 50% of their total booth fee. No refunds will be issued after November 15, 2014.

How high can I build my booth?
Click here for more information

Can I hang a sign?
Yes, you may hang a sign over your booth location. You must order rigging service through the convention center .

Can I have helium balloons at my booth?
We're sorry but at this time you may not have helium balloons at the show.

Can I sell merchandise from my booth?
Exhibitors may sell merchandise from their booths, under the following conditions:

  • Exhibitor shall be responsible for obtaining any licenses, permits, or approvals under local or state law applicable to their sales activity at New England Grows and must present documents upon request.
  • Exhibitor shall be responsible for obtaining any tax identification numbers and paying all taxes, license fees or other charges that shall become due to any governmental authority in connection with their activities at New England Grows.
  • Any merchandise sold during the show must be cash & carry only. Cash & carry merchandise is defined as any item that can be easily carried by hand from the building through a main, pedestrian exit. All sold merchandise must be accompanied by the exhibitor’s official receipt that will be furnished to Security Personnel or Show Management, upon request.

For the benefit of all New England Grows participants, exhibit booth displays and their content must remain fully intact and may not be sold for delivery until the official close of the exposition on Friday at 3:00 p.m. Booth Content Sales Agreements and Materials Donation forms must be completed prior to the close of the exposition. These forms are available at Exhibitor Headquarters at the BCEC.

***According to state regulation, New England Grows cannot permit any vendor to sell taxable items during the exposition unless the vendor is registered with the state and has supplied New England Grows with their vendor registration number.***

Learn more here...

Is there food available during move-in and move-out?
Sam Adams Pub and Outtakes at the BCEC are open daily

If I need furnishings or carpet for my booth, whom should I contact?
To place orders, you will contact one of our official contractors found in our list of Official Service Providers.

How do I move-in? Can I do it myself?
To use Freeman's services and/or information on material handling, click here.
Qualified to do-it-yourself? Click here.

When is Move-In?
For more information and helpful hints on preshow procedures and move-in, please go to

Monday February 2 8:00 AM - 12:00 N Display equipment, vehicles and booth spaces over 400SF
    12:00 N - 5:00 PM Booth spaces 200SF & larger
Tuesday February 3 8:00 AM - 7:00 PM General Move In
Wednesday February 4 7:00 AM - 8:00 AM Limited Move-in; NO unloading at docks

What if I can’t move-in during my appointed time?
Contact Lori Kane at or call (508) 653-3009 during regular business hours (8 am – 4 pm ET) and we can assist you.

What are the fuel regulations for vehicles on display?
Motorized vehicles shall:
1. Be equipped with a locking (or taped) gas cap to prevent the escape of vapors. Fuel tanks shall not have more than three (3) gallons of fuel, or 1/8 tank, whichever is less.
a. Exceptions:
i. Recreational vehicles (RVs) may have up to ¼ tank of fuel
ii. Aircraft that is on standby status and is required to have a minimal fuel level as determined by the Federal Aviation Administration (FAA) such as MedFlight ®
bcec exhibitor guidelines, information and regulations E13
2. Have at least one (1) battery cable used to start the engine disconnected and the end of the disconnected battery cable taped. It is preferred that the positive or "hot" cable be disconnected.
3. Not be moved during exhibit hours. Vehicles may not be started or operated within the exhibit hall for the first 15 minutes after the exhibit hall closes to the public for the day or final closing of the event. No vehicle may be operated on the exhibit hall without a lead person walking in front of the vehicle warning people of vehicle movement.
4. Fueling or defueling of vehicles is prohibited.

Exhibitor Registration

How do I register my booth personnel?
Exhibitor registration is now open. Your company contact will receive an email with instructions to login and register your personnel. If you need help with the login, please contact

Do I get any free or discounted badges?
Exhibitors receive (3) complimentary "All Access" badges and (10) $29 guest discounts per 10x10 booth.

My question is not here. Who can I contact?
Please email us at or call 508.653.3009 during regular business hours (8 am – 4 pm ET) so we can assist you.


Expo & Seminar Hours

Seminars 8:00 a.m. – 3:30 p.m.
Expo 9:00 a.m. – 6:00 p.m.

Seminars 8:00 a.m. – 3:30 p.m.
Expo 9:00 a.m. – 6:00 p.m.

Seminars 8:00 a.m. – 3:30 p.m.
Expo 9:00 a.m. – 3:00 p.m.

Expo & Seminar Hours

Wednesday, December 2
8:00 a.m. - 3:30 p.m.
9:00 a.m. - 6:00 p.m.
Thursday, December 3
8:00 a.m. - 3:30 p.m.
9:00 a.m. - 6:00 p.m.
Friday, December 4
8:00 a.m. - 3:30 p.m.
9:00 a.m. - 3:00 p.m.